Application of the Regulation respecting refresher training periods

If it deems the level of competence of a member to be below what is required for the protection of the public, the Order may impose a refresher training period on a social worker who:

  • registers on the Membership Roll of the Order more than 5 years after obtaining the degree allowing access to the Order, or
  • has re-registered for the Membership Roll of the Order after an absence of more than 5 years.

If you are in either of these situations when you submit your application for admission or re-registration, the  Regulation respecting refresher training periods for members of the Ordre professionnel des travailleurs sociaux et des thérapeutes conjugaux et familiaux du Québec applies to you (C-26, r. 296).

File review

Refresher training is not imposed automatically.  A file review is used to enable the Order to evaluate the applicant’s professional experience.

The study of such applications can be done at any time once we have received all of the payments and documents required to complete your file.

Please note that after studying your file, if your work experience during the last 5 years does not represent the practice of the profession, your file will be submitted to the next meeting of the Admissions and Equivalences Committee. That Committee may recommend to the Executive Committee the imposition of a refresher training period that can include a practicum and training. Thus, the issue of the permit and registration on the Membership Role cannot occur before the Executive Committee of the Order proceeds to impose refresher training pursuant to the Regulation respecting refresher training of members of the OTSTCFQ .

However, if a review of your file allows the Order to determine that you have practiced the professional activities associated with the social worker profession during the last 5 years, the Admissions Service will recommend the issue of a permit and registration on the Membership Roll of the Order.  This can occur quickly without any additional requirements.

Work experience

If your work experience over the last 5 years does not demonstrate 800 hours of professional activities representing the practice of the social worker profession, the Admissions Service will recommend imposing a period of refresher training. You will then be notified of this by registered mail.

Upon the issue of a recommendation to impose refresher training, you can, if you consider it relevant, be heard according to the following steps:

  1. Submit supplementary information in writing, OR
  2. Be heard by the Admissions and Equivalences Committee.

If the Admissions and Equivalences Committee maintains the recommendation to impose refresher training, you also have the right to be heard by the Executive Committee.  This Committee meets about 6 times per year.  You should then anticipate a wait that can be as much as 12 weeks for the processing of the file starting from the date when all documents and payments required by the Order are received.

In case of withdrawal from the Membership Roll of the Order before the refresher training is completed

If the Executive Committee imposes a refresher training period upon admission, you are required to comply with that decision.

If your name is withdrawn from the Membership Roll of the Order (for non-renewal, non-payment, etc.) before the refresher training period has been completed, it remains enforceable upon application for re-registration.

Moreover, the Order could impose new conditions, in case of legislative or regulatory amendments.

Please note that any hours of professional practice performed between being struck from the Roll and re-registration cannot in any case be recognized by the Order.

Prenez soin de joindre :

  1. An up-to-date curriculum vitae, AND
  2. An attestation from your employer.

This attestation must stipulate the following information:

  • Your job title
  • A detailed description of your professional responsibilities and tasks
  • The classification of working hours (whether this is a full-time, part-time or contract position, specifying in the last case the number of hours per week)
  • The number of hours of practice over the last 5 years
  • The date of hiring and date on which you stopped working, if applicable

The employer must exclude extended periods not worked, such as maternity leave, sick leave or leave without pay, from the number of hours of work.

An attestation must be provided for each position held during these last 5 years.

  • Generally, the imposition of refresher training includes:
    • A period of practical training that covers the updating of professional competences for the development of a social service intervention, based on the main stages of the intervention process, based on the Référentiel d’activité professionnelle lié à l’exercice de la profession de travailleuse sociale ou travailleur social au Québec[Toolkit on the professional activity for the practice of the social worker profession in Québec] (PDF, 93 pages 1.79 MB)
    • in a setting in which you are able to engage in the professional activities of a social worker under the supervision of a member of the Order with a social worker permit.

    Participation in courses offered as part of the continuing education program of the Order, including specifically Rédaction de dossiers : normes et guide de pratique pour les T.S. et les T.C.F., Lois, règlements et normes : balises pour soutenir l’intervention des T.S. et T.C.F. as well as training of your choice.  If you wish to learn more about the content of these courses or to find out the dates of the next sessions, we invite you to consult our Catalogue d’activités de formation.

Time allowed to complete refresher training

If, upon admission, you do not already engage in the professional activities that represent the practice of the social worker profession,  you will have a period of two years to submit a proposed training project to the Order.  However, if your project has not begun two years after it was imposed, it becomes enforceable and must be completed within one year.

If you already engage in the professional activities that represent the practice of the social worker profession upon admission, the training must begin immediately and be completed within one year.

Supervision

  • The supervisor of your training must be a social worker member of the Order.
  • The number of hours of supervision must correspond to at least 10% of the number of hours of practice required as part of the refresher training.
  • Training cannot extend over a period of more than 12 consecutive months. The practical training project can be done full-time or part-time, as part of a paid position or volunteer activities.
  • The trainee social worker and the social worker who supervises the person must first carefully read the Guide d’évaluation visant un stage de validation des compétences ouun stage de formation [Guide for evaluating an internship for validating competences or a training project] and the Référentiel d’activité professionnelle lié à l’exercice de la profession de travailleur social au Québec.

Professional inspection

Although the regulation does not provide this measure, a professional inspection could be made as part of the Order’s profession inspection program during the 12 months that follow the start of the practice of the profession.

On 2 occasions, at mid-training and at the end of the practical training period, the supervisor meets the trainee social worker and then sends the result of the assessment made by sending the Guide d’évaluation visant un stage de validation des compétences ou un stage de formation to the Admissions Service of the Order.

For mid-training, the formative assessment will be submitted to the Admissions Service for its approval in order to validate whether objectives and procedures are being respected.

At the end of the training, the summative assessment  will be sent to the Executive Committee to endorse the end of the practical training.

When all requirements have been respected, including the practical and theoretical training, the file will be submitted to the Executive Committee to endorse the success of the refresher training.

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